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Certification, safety & the law

The compliance every Manchester landlord is expected to hold.

Twelve duties, what triggers them, how often they renew, who is legally allowed to certify them - and what happens if they lapse. We arrange every one and track the expiry dates for you.

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Please read this first. This page is general information about duties that commonly apply to privately rented homes in England, written to help you ask the right questions. It is not legal advice, it is not a substitute for a professional assessment, and legislation changes - the Renters (Reform) reforms and energy efficiency targets are both moving. Rules also differ in Wales, Scotland and Northern Ireland, and licensing differs street by street in Manchester. Always confirm your own position with Manchester City Council, GOV.UK or a suitably qualified professional.

The full list

Twelve duties, explained

Tap any duty to see the detail, who can certify it, and the penalty for getting it wrong.

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A valid EPC must be commissioned before marketing and given to the tenant. Under the Minimum Energy Efficiency Standards a property in England and Wales generally cannot be let with a rating of F or G unless a valid exemption is registered on the PRS Exemptions Register.

Who can certify itAccredited Domestic Energy Assessor
If you get it wrongCivil penalties commonly in the region of 500 to 5,000 pounds per breach, with higher amounts for continuing MEES breaches.

Every gas appliance, flue and pipework installation in a let property must be checked annually. The record must be given to existing tenants within 28 days of the check and to new tenants at the start of the tenancy, and kept for at least two years.

Who can certify itGas Safe registered engineer
If you get it wrongA criminal offence. Prosecution can bring unlimited fines and, in serious cases, imprisonment.

The fixed electrical installation must be inspected and tested at least every five years and at the start of a new tenancy where the report has expired. A copy goes to tenants within 28 days and to the local authority on request. Any C1, C2 or FI coded issue must be remedied within 28 days or sooner if the report specifies.

Who can certify itQualified and competent person, typically NICEIC or NAPIT registered
If you get it wrongLocal housing authorities may impose financial penalties of up to 30,000 pounds per breach.

Landlords have a duty to assess and control the risk of exposure to Legionella bacteria in the water system. For most modern apartments this is a straightforward written assessment with simple control measures such as flushing after voids and checking stored water temperatures.

Who can certify itCompetent risk assessor
If you get it wrongEnforcement action under health and safety law, including improvement notices and prosecution.

At least one smoke alarm is required on every storey used as living accommodation, and a carbon monoxide alarm in any room containing a fixed combustion appliance other than a gas cooker. Alarms must be repaired or replaced once a fault is reported.

Who can certify itLandlord duty, installation by a competent trade
If you get it wrongLocal authority remedial notice and a financial penalty of up to 5,000 pounds.

There is no fixed legal interval, but any electrical appliance you supply with the property must be safe. Testing and recording appliances between tenancies is the accepted way to evidence that duty, and is a licence condition for many HMOs.

Who can certify itCompetent person, often the same electrician as your EICR
If you get it wrongLiability for injury and invalidated insurance, plus enforcement under health and safety law.

Where a building contains two or more domestic premises, the common parts require a fire risk assessment. Buildings above 11 metres carry additional quarterly fire door checks and annual flat entrance door checks. HMOs have their own fire detection, escape route and door specifications.

Who can certify itCompetent fire risk assessor
If you get it wrongUnlimited fines and, for serious breaches, imprisonment.

Mandatory licensing applies to houses in multiple occupation with five or more occupants forming two or more households. Manchester also operates additional and selective licensing in defined areas, so the requirement depends on the exact address. Always confirm the position with the council before letting.

Who can certify itManchester City Council
If you get it wrongUnlimited fine or a civil penalty up to 30,000 pounds, plus rent repayment orders and a banning order in serious cases.

Deposits for assured shorthold tenancies must be protected in an approved scheme within 30 days, with the prescribed information served on the tenant. Deposits are also capped at five weeks rent for most tenancies under the Tenant Fees Act 2019.

Who can certify itGovernment-approved deposit scheme
If you get it wrongCompensation of one to three times the deposit and loss of the ability to serve a section 21 notice.

In England you must check that every adult occupier has the right to rent and keep dated evidence. The current How to Rent guide must also be served on the tenant, otherwise a section 21 notice can be invalid.

Who can certify itLandlord or agent
If you get it wrongCivil penalties for illegal occupancy and, in serious cases, criminal prosecution.

Rented homes must be free from serious hazards, including damp, mould, excess cold and disrepair, for the whole tenancy. Tenants can bring a claim directly in the county court for an order to carry out works and for compensation.

Who can certify itLandlord duty
If you get it wrongCourt-ordered remedial works and damages, plus local authority improvement notices.

You must make sure any waste removed from your property is handled by a registered carrier and keep the waste transfer note. Fly-tipped waste is traced back to the original producer, so the paperwork matters as much as the collection.

Who can certify itEnvironment Agency registered waste carrier
If you get it wrongFixed penalties, unlimited fines on prosecution and liability for clean-up costs.

Specialist certification

Who actually signs it off

A certificate is only worth anything if the person issuing it holds the right registration. These are the schemes we check before anyone touches your property.

Gas Safe Register

Legally required for any work on gas appliances, flues or pipework, and the only route to a valid Landlord Gas Safety Record (CP12). We verify the engineer registration number and the appliance categories they are actually qualified for.

NICEIC & NAPIT

Government-approved competent person schemes for electrical work. Our electricians work to BS 7671 (18th Edition), issue properly coded EICRs, and self-certify notifiable work under Part P of the Building Regulations.

Accredited energy assessors

Only an accredited Domestic Energy Assessor can produce a valid EPC and lodge it on the national register. We use assessors who will also tell you honestly what it takes to move an F or G up to a pass.

Legionella risk assessors

Assessments follow HSE guidance ACOP L8 and HSG274. For most Manchester apartments this is a proportionate written assessment with simple control measures - not the expensive over-specification some firms sell.

Environment Agency carriers

Registered upper-tier waste carriers for every clearance, with a waste transfer note issued each time. Your duty of care under section 34 of the Environmental Protection Act 1990 follows the waste, so the paperwork matters.

SRA-regulated solicitors

For notices, possession, deposit disputes and leasehold matters we introduce regulated firms only. They confirm their own fees and engagement terms with you directly. FlatFix365 gives no legal advice.

Stop tracking it in a spreadsheet

A missed renewal
costs more than
the certificate

An expired gas record or EICR is not just a compliance gap. It can invalidate a section 21 notice, void an insurance claim, and hand a local authority a reason to issue a penalty - long after the tenancy has moved on.

  • We hold every expiry date for every unit you own
  • You get a reminder well before the deadline, not after
  • Re-booking is one reply to an email
  • Certificates stored as PDFs you can forward to a tenant or council instantly

Start a compliance check

Renewal cheat sheet
EPC 10 years
Gas Safety Record (CP12) 12 months
EICR 5 years
Legionella review 2 years
PAT testing 1 - 2 years, risk based
Fire risk assessment (common parts) Annual review
HMO licence Up to 5 years
Alarm testing Start of each tenancy

Indicative intervals for England. Your property may differ - we confirm on assessment.

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